Administration Department
Acquisitions Division
Doing business with the USIBWC:
Register Your Business: First, you need to register your business with the System for Award Management (SAM). This is a requirement for doing business with the federal government. It is the website where organizations within the federal government publish notices on proposed contract actions valued at more than $25,000. These notices, or contract opportunities, cover announcements through official solicitations in the pre-award process. Anyone interested in doing business with the government can use this system to research active opportunities.
System for Award Management (SAM)
The Federal Acquisition Regulation (subpart 4.11) requires that contractors be registered in the SAM database prior to being awarded a contract. Detailed information about SAM is available online at sam.gov/content/home. The SAM Customer Assistance Center can be contacted toll free at 1-888-227-2423.
- Find Opportunities: Look for contracting opportunities that match your business offerings. Websites like FedBizOpps.gov and SAM.gov list federal procurement opportunities.
- Understand the Requirements: Familiarize yourself with the Federal Acquisition Regulation (FAR). Read the solicitation and understand the requirement. Attend industry days, site visits, and submit questions as instructed in the solicitation.
- Prepare Your Proposal: When you find a suitable opportunity, prepare a detailed proposal that meets all the requirements and deadlines. Follow the instruction as stated in the solicitation.
- Submit Your Proposal: Submit your proposal through the appropriate channels, instruction stated in the solicitation.
- Follow Up: After submission, follow up to ensure your proposal was received and to address any questions or requests for additional information. Request a debrief after award is issued.
- Compliance: Ensure compliance with all contract terms and federal regulations throughout the execution of the contract.
More resources provided by the U.S. Small Business Administration (SBA) and Contract Opportunities Center, El Paso Community College.
In addition to SAM, vendors are encouraged to check GSA eBuy, an online RFQ tool that allows federal, state, and local government agencies to request quotes for a wide range of commercial supplies and services. This platform helps vendors find and respond to new government requirements efficiently. https://www.ebuy.gsa.gov/ebuy/
Click here for Construction Contractor Resource Information
Coming Soon!
The Procurement Forecast tool will be a list of anticipated USIBWC solicitations that small businesses, small, disadvantaged businesses, women-owned small businesses, HUBZone small businesses, and service-disabled veteran-owned small businesses may be able to perform under direct contracts with USIBWC.
Budget Division
The Budget Office is responsible for development and oversight of the agency’s operating budget. Insures that appropriated funds are allocated in a legal, responsible, and fair manner as mandated by Congress. Monitors execution of the budget to ensure cost center managers do not exceed allocations.
What We Do
- Review and validate budget requests submitted by agency cost center managers. Develop and formulate consolidated agency budget for presentation to Department of State. Write and present budget justifications.
- Allocate funds to various organizations within the agency.
- Advise Commissioner and department heads on all budgetary matters.
- Review and analyze execution of the agency’s budget. Identify funding shortfalls and/or excesses and make recommendations to management.
- Review budget execution documents for propriety (travel orders, purchase requests, personnel actions). Certify availability of funds for each document submitted.
- Enter commitment and obligation documents into Federal Financial System (FFS).
- Prepare monthly budget execution and expenditure reports for each organization within the agency.
- Monitor and research unliquidated obligations to insure timely deobligation of unliquidated balances that will not be used.
Finance and Accounting Division
Our mission is to provide timely and accurate Payroll, Accounting, and Financial services to the agency and its personnel. NOTICE TO ORGANIZATIONS MAKING PAYMENT TO USIBWC BY CHECK: The USIBWC will be converting to Paper Check Conversion (PPC) effective July 22, 2003 for Accounts Receivable. See Required Disclosure and FAQ about this program.
Personnel Support Services Provided by the Financial Services Division:
- All Payroll Services/Interior Business Center
- Travel Reimbursement Services
- Vendor Payment Services
- Accounts Receivable Billings/Collections
- Maintenance of accounting and depreciation records for the agency's real and personal property, plant accounts, and capitalized equipment
- Maintenance of accounting records for agency's construction project appropriations/authorizations, obligations, and expenditures
- Maintenance of accounting and budgetary records for agency's internal budget and planning efforts.
- Preparation and Submission of agency's annual financial statements
Quick Links to Interior Business Center and Employee Express
Personal Property Office (PPO) Division
PPO Mission
The mission of the Personal Property Office is to promote accountability and excellence
in property and fleet management, supporting the Agency’s commitment to achieving
maximum organizational effectiveness.
PPO Vision
“Developing master stewards of asset accountability and fleet management, agency
wide.”
Definition
Personal Property – Includes all equipment, material, and supplies not classified as real
property (41 CFR Chapter 102-71).
Fleet Management - involves overseeing all aspects of government vehicles, from
acquisition and disposal to maintenance and usage, ensuring compliance with
regulations and maximizing efficiency and cost-effectiveness (41 CFR 102-34).
Personal Property Management
Control and accountability of property IBWC owned or leased by the US Government
and in the possession of the US IBWC under the US Department of State Foreign Affairs
Manual, 14 FAM 10.
Monitor and Direct reutilization and reallocation of underutilized assets upon
discovery.
Validate authorizations of asset transfers between activities and overseas.
Integrate asset tags of accountable property for trackability and traceability.
Fleet Management
This includes purchasing, leasing, and selling government vehicles, ensuring
compliance with regulations and standards.
Managing vehicle maintenance schedules, repairs, and ensuring vehicles are in safe
and reliable working order.
Tracking fuel consumption, optimizing routes, and exploring alternative fuel options to
reduce costs and environmental impact.
Monitoring vehicle usage, optimizing routes, and ensuring vehicles are used efficiently
to minimize costs and maximize productivity.
Adhering to federal regulations and reporting requirements, such as those outlined in
41 CFR 102-34 Motor Vehicle Management.
US IBWC fleet management and vehicle utilization of 12 US-Mexico borderland
regions (https://www.ibwc.gov/field-offices/).
Roles
Property Administrator of assets and fleet assigned to the US IBWC Office of the
Commissioner,
Federal Acquisition Regulation, (FAR) 52.245-1.
Agency National Utilization Officer providing oversight for the disposal of excess,
broken or unsafe assets through approved methods.
Agency consultant to US Headquarters and the 12 field offices on asset management,
lifecycle, and compliance.
Compliance
Ensure compliance with all Federal and US Section personal property rules, laws,
regulations, guidelines, policies, and directives, including United States Code 40 U.S.C.
§ 524, 10 U.S. Code § 2576a.
• Adhering to federal regulations and reporting requirements, such as those
outlined in 41 CFR 102-34 Motor Vehicle Management.
Annual inventory performance measures of at least 98% asset accountability.
Quality Assurance screening on requisitions, preventing excess purchasing and fraud,
waste, and abuse, Federal Acquisition Regulation FAR Part 10.002.
Critical disposal surveillance program – authorized personnel & requests only.
Federal Auctions
General Services Administration (GSA) is a federal government agency that authorizes
online auctions and purchasing open to the public of excess property assets from other
federal agencies, such as the US IBWC (https://gsaauctions.gov/auctions/home) in
accordance with 40 U.S. Code § 503